Tag Archives for " secretary "

secretary

VA – Secretary

secretary

image credit: Shutterstock

But since people are getting more interactive these days, these problems can now be addressed by hiring a VA-Secretary instead. The tremendous development in our technology helps in making this possible. What used to be a face to face dealing with a secretary to assign tasks can now be effectively handled through telephone calls, fax, and online communications such as e-mails, chat and video calls.

Most Virtual Assistants are flexible but hiring a VA who are more skilled in doing administrative duties is best advised. These kinds of VA’s are usually experienced administrative staff or secretary that shifted from working in a corporate office into a virtual secretary. What they did in corporate offices are basically the same as what their online employers would assign them to do like the following:

• Answer phone calls and relay messages to the person involve
• Arrange meetings
• Book tickets for traveling whether for personal or business purposes
• Take note of the minutes of meeting (during an online meeting set-up)

The cost effectiveness of hiring a VA-Secretary could be enumerated as follows:

• Provides his/her own office space, equipment and communication tools
• You can pay for just the tasks done (for hourly rate salary)
• No taxes to be paid on the part of the employer
• Available anytime you need them (leave of absence are very seldom)

Another edge of hiring a VA-Secretary is that the initiative to learn new skills when it comes to executing their job normally comes from the VA himself/herself. Mostly, they join forums and groups that are dedicated to Virtual Assistants and from there they interact, learn and apply new skills not just for their own benefits but more for the success of your partnership.

What Is a VIRTUAL ASSISTANT

A Virtual Assistant (or simply VA), is an independent contractor providing administrative, technical, or sometimes creative assistance to clients–usually to other independent entrepreneurs and solo and small business practices, such as that of a lawyer or realtor. Virtual assistants work from their own office (hence “virtual”), thus making it a fairly popular (and growing) profession. It is estimated that there are about 5,000-8,000 virtual assistants worldwide. Common modes of communication and data delivery include the Internet, File Transfer Protocol (FTP), and fax machine. Although the occupation gives a degree of independence, work is on a contractual basis, and a long-lasting cooperation is standard. Typically 5 years of administrative experience in an office is expected at such positions as executive assistant, secretary, legal assistant, paralegal, legal secretary, real estate assistant, office manager, etc.
(http://en.wikipedia.org/wiki/Virtual_assistant)

My own definition for a Virtual Assistant is someone who can support you in doing your business activities, doing all secretarial and administrative jobs for you virtually, someone who is not by your side physically but available at the right time.

As we are now living in a very fast paced environment, where quality of work is more important than just quantity, hence, we are demanded to move fast, think fast, get everything done in the quickest way.

Many of business people are sticked in deadly schedules everyday, and so many times, we don’t find any chance to do simple things in doing business, such as; calling up customers, sending & replying emails, follow up orders, typing, filling, researching, etc.

Hiring a full time or permanent assistant would be a great option to solve the problems. Yet, not everybody feel comfortable with this idea, or feel not ready to recruit permanent employee for some reasons (office setting up, utilities & equipments, etc).

In this case, hiring a VA could be the best answer. VA doesn’t have to be with you all the time, but at the right time.

You can be more concentrate on the big things for your business, while VA can do all the simple things for you.

Get rid out of the hassle, and hire a VA for you now !

When Do You Need a Virtual Assistant ?

Case 1.

You have steady job, good position at your company, top level executive. Yet, your strong business instinct tells you to start a new business, your own business. One barrier is that you don’t have times to visualize your dream as you are very tied up in your current job. While leaving your company seemed to be not the smartest idea at the moment, but you are also eagerly wishing for looking up new opportunity for the future. At this moment, you need someone reliable with affordable cost to help you make a start. Someone where you don’t have to provide with office set up, equipments & utilities, someone can help you to identify your new business market, someone who can be your other hand to explore your ideas.

Case 2.

Presentation, deadlines for report and other multiple tasks are coming, while you are working in the middle level management, where your boss will not give you any budget for personal secretary. With so many unfinished tasks, you need someone to help you get through all the hassles once in a week, or even only once in a month to loosen your burden, someone where you can share some of your duties, someone you can trust to take over a part of your jobs.

Case 3.

You are an internet trader. So many ‘seemed to good to be true’ offers from Indonesia, and you are very eager to check out all the offers and need to find out its authenticities (have heard so many fraud traders’ activities in all B2B websites lately). Checking up the companies you are dealing with will cost you much. Spending money for overseas phone calls doesn’t seemed to be a smart move. Also, you must consider communication problem before making a phone call, as you are worry the recipient may not speak English fluently, or even don’t understand English at all. It would be much better if you had a contact in Indonesia who can verify all the offers, to check out all details for you, to get you more secured in doing business, and to prevent you getting SCAMMED. In this way, you can save your money much.

Case 4.

You are college students really need some specific data for your college tasks, don’t know where to look, or don’t have times to do all researches as you need also to concentrate on the upcoming examinations. You need someone who can do that for you, someone fast, someone manageable, and someone you can afford to pay.

Case 5.

You are expatriates, living in Jakarta. Just arrived, or have been living for sometimes but still have problems in communications. You think it would be best for you and also your family to have somebody trust able, where you can leave all household management under her control; recruiting driver, housemaid, advising hospital, dentist, or school for your family, and guiding the whole family to understand and get used to Indonesian conditions or traditions.

Case 6.

You live abroad, need to check out something, to buy something, to contact somebody in Indonesia, etc, and you don’t have anyone in this country to assist you. I helped some people abroad to buy samples, to help in doing quality control for the products they bought or manufactured and assuring delivery to get right on time.

So many other cases and situation where hiring a VA would be a solution for u.
Basically, always consult every tasks and requirements first before decided to hire a VA for you.

Good luck !