Category Archives for "Virtual Assistant Tips and Tricks"

solo or agency va

Virtual Assistant: Solo or Agency

solo or agency vaAs of today, the craze of working online keeps on rising and more people have become more engrossed in this kind of job. Working from home are most popular to moms who choose to stay at home and look after their families but later found out that even in the comfort of their homes, earning an income is viable.

You probably heard about Virtual Assistants and how they become important to businessmen of today’s generation. In fact you might be fully interested in accepting jobs like this but then there are issues that you need to consider to begin with.

By becoming a Virtual Assistant, you have the option to choose whether you would want to work solo or in a company. Just like any other tasks, working alone would mean you are fully in control. You could work beyond your time frame thus giving you more accomplished tasks. However, since you are single handling the project, the prospect of accepting two or more jobs at the same time would be hard to accomplish. This could be the reason for your limited earnings.

Things could be easier though if you work for a company or a team.  There are normally team of Virtual Assistants, led by a project manager, who delegate tasks to each one of the members to finish a huge endeavour. By having more manpower, accepting jobs other than the existing one is promising. The income more often than not is based on profit sharing where all of the team members reap the benefits of working together. Nonetheless, being in a team is not all pure bliss. If there are one or more members who did not do their job well, most likely the project won’t be a success and what’s worse is that those people who did their preeminent would also be affected, negatively.

Well, if we are talking about Virtary. We choose none of the two options. We are not VA agency, nor solo virtual assistant. We are a team and except for the clients, our team work from one centre. Virtary do not outsource the job to another VA, all tasks are done onsite (in our small office). None of our team works from home as we find that it’s not fair to share client’s credential and private details. Virtary consists of full timer people, centered office and we DO not run a profit sharing basis, all team are paid based on fixed monthly salary. 

The advantages of doing VA business in our current system is very obvious:

-More manageable projects

-Protection for client’s credentials

-Easier to control

Yet, there’s also another disadvantage that means I must ensure that we have enough projects to pay salary of all full timers working in my office :D, but I’ll take that as a challenge. I personally prefer this way as I can have more control to whatever that my team works on rather than sharing client’s trust, considering that not all people knows the responsibility and commitment to work from home with high discipline.

So if you are to choose between working solo or in a company, weigh in the pros and cons first before diving into the caravan of becoming a Virtual Assistant. 

1 virtual receptionist

What Makes You a Good Virtual Assistant?



It’s remarkable how people of today’s generation can have jobs at the comfort of their homes. Thanks to the power of the Internet! However, as the trend of home-based jobs becomes a hit worldwide, the competition also becomes daunting. One of the top jobs that most online workers seek is becoming a Virtual Assistant.


Here comes the scenario now: you finally decided to give it a try but as you go online, you found out that there are swarms of other claimants vying for the same position, as Virtual Assistant. So where can you go from here? Don’t be dissuaded by your competitors. You can have the edge over them if you know how to market yourself. Start by being smart. If an employer asked about your credentials or at least invited you for an interview, grab it the soonest possible time. If he saw how fast you responded to his inquiry, then he might consider you seeing how enthusiastic you are to get the job.


Now you had your first client, make it a point to have regular meetings with your employer. While it is most common that the latter will give you schedules, it is better to initiate the deed. What should compose your meetings? Naturally, you will need to submit progressive reports. Discuss how the job has been doing. You don’t have to say everything is going out fine when the truth is there’s a glitch with the task and it’s neither you nor your employer’s fault. You will be highly regarded if you’re honest enough to tell the truth as long as you have with you some recommended solutions for that.


Lastly, the key to becoming a competitive Virtual Assistant is by being communicative. That’s actually the lifeline of choosing to work online. Disregard the distance between you and your employer. Communications must always be open anytime, anywhere. Be resourceful in reaching out and relaying important messages. You don’t have to be in front of your laptop to be connected. Mobile phones are created with Internet connection hence there could be no reason for you to be missing in action especially on hectic time schedule.


A Virtual Assistant (or simply VA), is an independent contractor providing administrative, technical, or sometimes creative assistance to clients–usually to other independent entrepreneurs and solo and small business practices, such as that of a lawyer or realtor. Virtual assistants work from their own office (hence “virtual”), thus making it a fairly popular (and growing) profession. It is estimated that there are about 5,000-8,000 virtual assistants worldwide. Common modes of communication and data delivery include the Internet, File Transfer Protocol (FTP), and fax machine. Although the occupation gives a degree of independence, work is on a contractual basis, and a long-lasting cooperation is standard. Typically 5 years of administrative experience in an office is expected at such positions as executive assistant, secretary, legal assistant, paralegal, legal secretary, real estate assistant, office manager, etc.

My own definition for a Virtual Assistant is someone who can support you in doing your business activities, doing all secretarial and administrative jobs for you virtually, someone who is not by your side physically but available at the right time.

As we are now living in a very fast paced environment, where quality of work is more important than just quantity, hence, we are demanded to move fast, think fast, get everything done in the quickest way.

Many of business people are sticked in deadly schedules everyday, and so many times, we don’t find any chance to do simple things in doing business, such as; calling up customers, sending & replying emails, follow up orders, typing, filling, researching, etc.

Hiring a full time or permanent assistant would be a great option to solve the problems. Yet, not everybody feel comfortable with this idea, or feel not ready to recruit permanent employee for some reasons (office setting up, utilities & equipments, etc).

In this case, hiring a VA could be the best answer. VA doesn’t have to be with you all the time, but at the right time.

You can be more concentrate on the big things for your business, while VA can do all the simple things for you.

Get rid out of the hassle, and hire a VA for you now !

When Do You Need a Virtual Assistant ?

Case 1.

You have steady job, good position at your company, top level executive. Yet, your strong business instinct tells you to start a new business, your own business. One barrier is that you don’t have times to visualize your dream as you are very tied up in your current job. While leaving your company seemed to be not the smartest idea at the moment, but you are also eagerly wishing for looking up new opportunity for the future. At this moment, you need someone reliable with affordable cost to help you make a start. Someone where you don’t have to provide with office set up, equipments & utilities, someone can help you to identify your new business market, someone who can be your other hand to explore your ideas.

Case 2.

Presentation, deadlines for report and other multiple tasks are coming, while you are working in the middle level management, where your boss will not give you any budget for personal secretary. With so many unfinished tasks, you need someone to help you get through all the hassles once in a week, or even only once in a month to loosen your burden, someone where you can share some of your duties, someone you can trust to take over a part of your jobs.

Case 3.

You are an internet trader. So many ‘seemed to good to be true’ offers from Indonesia, and you are very eager to check out all the offers and need to find out its authenticities (have heard so many fraud traders’ activities in all B2B websites lately). Checking up the companies you are dealing with will cost you much. Spending money for overseas phone calls doesn’t seemed to be a smart move. Also, you must consider communication problem before making a phone call, as you are worry the recipient may not speak English fluently, or even don’t understand English at all. It would be much better if you had a contact in Indonesia who can verify all the offers, to check out all details for you, to get you more secured in doing business, and to prevent you getting SCAMMED. In this way, you can save your money much.

Case 4.

You are college students really need some specific data for your college tasks, don’t know where to look, or don’t have times to do all researches as you need also to concentrate on the upcoming examinations. You need someone who can do that for you, someone fast, someone manageable, and someone you can afford to pay.

Case 5.

You are expatriates, living in Jakarta. Just arrived, or have been living for sometimes but still have problems in communications. You think it would be best for you and also your family to have somebody trust able, where you can leave all household management under her control; recruiting driver, housemaid, advising hospital, dentist, or school for your family, and guiding the whole family to understand and get used to Indonesian conditions or traditions.

Case 6.

You live abroad, need to check out something, to buy something, to contact somebody in Indonesia, etc, and you don’t have anyone in this country to assist you. I helped some people abroad to buy samples, to help in doing quality control for the products they bought or manufactured and assuring delivery to get right on time.

So many other cases and situation where hiring a VA would be a solution for u.
Basically, always consult every tasks and requirements first before decided to hire a VA for you.

Good luck !

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