Category Archives for "Virtual Assistant Tips and Tricks"

Virtual Assistant Portfolio

Each individual is unique. But in the world of Virtual Assistants, you have to come up with the “most unique” representation of yourself in order to standout among the rest.

Looking at how far the industries of Virtual Assistants had gone through, we could say that it hit the worldwide market both for Virtual Assistants and companies of different scales. Needless to say, the competition becomes tough as more and more VA’s vie for the position. Continue reading

Does A Virtual Assistant Really Need Certification?

Becoming a Virtual Assistant had been very appealing nowadays especially for people who get tired of working in the corporate world and would just love to offer their skills and expertise to employers who are looking for workers online. There is no question about the perks and joys of earning while staying at home with your family no wonder lots of people are now aspiring to become a Virtual Assistant.

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The Benefits of Webinar

It is true that with the help of our advanced technologies, people are offered with endless possibilities on how we could all have an easy life. However, the economy is continuously experiencing crisis and is still struggling to fight off poverty, unemployment and other problems that are caused by lack of enough budget. Most industries and businessmen look for ways on how they could cut off their expenses in order to retain their companies and employees as well.

To make employees effective and efficient, it is imperative to give them training and seminars from time to time. This would not just give benefit to the employees but also more for the company. But as much as business owners are concern, conducting a seminar or assigning their employees to attend training or conventions could cut a huge chunk on their companies’ finances. With this dilemma, it is a relief that Webinars are invented.

Webinar is practically the same as the traditional seminars but held in a virtual world. Both the speaker and the audience are present but not in flesh. They are gathered virtually through computers and are connected via online. Some webinar are organized via voice over only while most are created in both audio and visual settings. This is much recommended as face to face interaction is still present creating the webinars more intimate and personal plus it happens live and in real time.

Benefits of Webinar

• It is offered at a very low cost compared to live seminars.
• Fees and other miscellaneous expenses related to travelling are cut-off since Webinars can be held anywhere as long as the attendees have their own computers or laptops and have Internet connection.
• Time is utilized efficiently since Webinars can be easily set up and organized
• There’s no need for venue, Webinars can proceed even if the attendees are at their desk, on site or even at home.
• Interactive collaboration is more intimate especially with a face to face online discussion
• Webinars are often held live but it can also be archived for the benefit of those who were not able to join. Archived webinars can also be used on other occasions like product presentations or inter-company meetings.

Indeed, living in a digital and virtual world could make things a lot easier, in just a simple click—what used to be a huge concern for most companies could be just an ordinary day to day agenda for them and their employees.


The Best Instant Messengers for VA

Communication is the basic key on how working as a Virtual Assistant becomes a success. Needless to say, it is also essential on the part of the person working with a VA. Technology made a big leap in making the exchange of ideas fast, reliable and in real time no matter what the distance is through the power of the Internet. Gone are the days when you would need to send letters and documents to the person who works with you but lives from afar. With the use of Internet, these tasks can be done in just a matter of seconds.

Virtual Assistants rely to different means of communication to get in contact with their employers and vice-versa. Aside from emails, fax and telephone calls, Instant Messengers play an important role in bridging the gap between a VA and his/her employers. Listed below are our top three best Instant Messengers that we have tried and are continuously using as of this writing.

Skype  Skype

This is the most popular means of communication among VA’s and other online contractors. You can download it from their website and it is FREE. Aside from the clear and crisp video chat, VA’s and their employers enjoyed its conference feature. They could talk in real time with all of their team members and discuss everything related to their business. Sending files, photos and other pertinent documents can be easily sent as the discussion continues. A person’s Skype account can also be set up as seen by public or only through invitation. Skype is also ideal for employers on the go. While most VA’s are probably at home while they work— employers’ who might be in conventions, seminars or doing their personal agenda can still be in contact with their VA’s through their mobile phones. Yes, Skype can be use to call any landline or cellular phones but with a minimal fee though calling with fellow Skype users who are online is FREE.

Gtalk Gtalk

We all know how Google keeps on developing their craft. Gtalk keeps most VA up to their toes when it comes to clear and precise communication with their employers. Just like Skype, Gtalk has also the ability to send and receive files which is also a core factor in making VA-employer relationship strong and working. Setting up Gtalk is a piece of cake and most people enjoy its user friendly interface. Working as a VA can also be sometimes draining and a quick chat with a friend can be a perfect breather. If you want to take a minute off from work, you can customize your settings and set up your Voice Mail. Your client can leave important messages and you can get back on them once you listen to your Voice Mail. Gtalk is also available on mobile phones which make it more important for VA’s on the go.

Windows Live- 

The kind of Instant Messenger where Virtual Assistants can do more than just chat and video calls. With its integrated Microsoft features such as Windows Live Essentials and Microsoft Outlook, executing tasks are made a lot easier and faster. There’s no need to switch from checking your email address then on to a chat session as it already comes in one. Like Skype and Gtalk, VA’s can also send and receive files while on a chat or video call.

Remember, distance is just a matter of space for any Virtual Assistant- Employer relationship. As long as they both know how to communicate well and on a regular basis, reaching their goal to success is not impossible.

VA – Programmer

VA – Programmer

VA – Programmer

Do you have plans of taking your business or personal diary into the virtual world? This could be a step up on your ventures but just like any other people who now take full advantage of the worldwide web you are probably as clueless as they are when they made their first attempt. Perhaps you are confident enough to write posts on your blogs or to be able to manage your online store just like the way you do in real life but the question is—can you start creating your own site from scratch?

You don’t have to force yourself to answer yes and waste your precious time in figuring out how to do it. The clock is ticking and nothing can be more precious than days wasted in doing the daunting task of creating your website. For all you know, there are professional VA-Programmers out there all ready to give a helping hand and share their knowledge and skills—for a fee of course.

VA-Programmers are people who work online providing technical assistance in making your website at the same time implement optimization tricks to give it a concrete presence online. VA-Programmers do not just create and design web sites but more on keeping your site running all the time. They create and maintain your site’s database, incorporate Web Application Development, Software Evaluation and a lot more technical applications to give your site the right boost.

Bringing your business into the virtual world may seem easy but competition is tougher in here. Without proper coding and optimization on your site, your business can be left behind by others who take prior time and budget in doing so. At first, you may try to save up on professional fees and just ask anyone you know who have little knowledge about programming a website. But in the end, you would surely end up into nothing.

Hiring a VA-Programmer is more economical than taking someone from a company who does programming. As VA’s, you could hire and pay them only for the time that they’ve worked for your site. Communication is also easier especially when you are both online as s/he incorporate technical works for your hub online. In the long run, you would see that the return of investment in making a website for your business is worth the fees you pay for you VA-Programmer.

Be competitive among your business rivals through your top notch website, armed with rich optimization and coding techniques done by your VA-Programmer.

1 VA – Designer

There are a lot of things that can be brought online these days. You can make your own personal diary into a personal blog, make your store a virtual shop and yes, even companies can exists online through corporate websites. No matter which category you fell into, you would surely want to have an established presence online. To achieve this goal, you would have to attract viewers into your site starting off with how your blog or website looks like.

While there are many Virtual Assistants who can design your site the same time as they do marketing or administrative tasks, there are specific VA’s that are expert on this. You have to keep in mind that in hiring a VA, you have to find which one fits your requirement. If you would want to have a website or new design, then look for a VA-Designer– they  specialized in website design.

You probably have a concept in mind of how your online store would appear but still clueless on where and how to start a site. Well, leave it all to your VA. S/he can easily transform your ideas into reality. No need to be skeptical at how much it would cost you to have him/her build your site because it could be arranged. You can hire a VA-Designer for project basis or per hour though working on hourly basis is best recommended especially if your site would start from scratch. Per project basis however are advised if there is only a particular area on your site that you would want to add or alter.

A VA-Designer would not just design your website but would also make it search engine friendly. Those HTML or CSS might be alien words to you but these are clearly understood by a VA-Designer and they would use it to make your website or blog attract viewers, readers and customers through eye-catching headers and/or related logo.

There are swarm of different websites, online stores and blogs in the Internet and the first thing that would make you different from them is to have an attractive and properly designed site. It is true that first impression lasts when it comes to the virtual world. You don’t have to be an expert in designing because there are also swarms of VA-Designer out there. Just make sure that you would hire skilled, committed, and trustworthy Virtual Assistant whom you would entrust your company’s website and/or personal blog.