6 Elance Country Representative

Elance is the biggest outsourcing website nowadays, and although I joined also other sites but I always feel more comfortable working in Elance and they human cloud vision.

Last month, I have just been selected as Elance Country Representative for Indonesia.
This is actually a big responsibility for me, but I found it’s very challenging !

My daily schedule is actually very tight.
I work nearly 19 hours a day, sleep only a couple of hours and got very tied with so many deadlines.
But, I will do my best and spend sometimes to work out Elance’s program.

There will be some presentations and trainings coming up, I’ll post an update for the schedule on this blog.

If you’d like to join me and do some ‘finger to the bone’ hard work to get success in Elance, email me.
I’ll be happy to give you short training and tips.

Sign Up in Elance Here

2 Virtual Office: Paperless Business – Less Paper, More Quality


virtual assistant indonesiaGoing on a paperless business has never crossed my mind, at least not on the first time when I started this virtual assistant business.

I thought we’re going to have an ordinary office, with file cabinets and lot of stuffs on them.

Just realized that I was wrong as in fact, the printer and copier are the office equipments that are very rare to use here.

We don’t print a lot, do not copy documents a lot, and we don’t have to buy office paper monthly like other ordinary offices do.

All of our works are saved in our computer, sent to client by email or shared using sharing application.

We use online invoice to bill clients, online absence application, online time tracking tool, and other applications that (we have never realized it before) have reduced our paper consumption to very minimum number (only about 1 – 2 times paper printing per MONTH!)


Without we realize, we have helped reducing the global paper consumption (in small scale). Isn’t it great?

Paper Shocking Statistics

12,500 sheets of paper can be made from 1 tree

A typical office worker in US uses 10,000 sheets of paper in a year

Indonesian office worker uses about 300 sheets of paper per month which is equal to 3,600 sheets of paper per year (in average)


My assumptions based on the above facts are:

1. An office worker in US could ‘spend’ one tree in a year ! (this is really shocking fact!)

2. Indonesian worker could ‘kill’ one tree in less than tree years!


Although trees are renewable resource with 1 cut  : 5 planted ratio (currently), but a normal tree would need about 10 – 20 years to grow before they are ready to be harvested for paper production. If we don’t start it from now, who can guarantee that the numbers won’t get higher later on?


Are you ready to go into the paperless office world?




1 iPad Apps for Virtual Assistant – Review

If you are working as a virtual assistant, the remarkable Apple table device called iPad could diminish your workload by giving you an easy and practical way to stay organized, even when you’re mobile.

I have tried some apps downloaded from App Store- both free and paid (no, my iPad isn’t jail-broken :D), here I would like to give some reviews of iPad apps that might be great to support our job as a virtual assistant.

  • Elance app
Cost: Free
Requirement: Compatible with iPhone, iPod touch, and iPad. Requires iOS 3.0 or later
This universal app is actually a simple form of Elance website where we can access our working room, get notified for every events, send and reply messages, checking out bid statuses. Basically it’s a mobile version of our Elance admin panel – MINUS- tracker.
This app helps a lot when you’re in mobile and in a rush while accessing Elance website by using mobile phone will get you a headache.
Anyway, Elance has already built a great system where each posted message on working room will be delivered to our email where we can just reply the message  by clicking reply button, whether we’re web based or on mobile phone. So, if we use Elance app just to reply client’s message, there won’t be much different. Just use-less. Many times I found that replying through mobile email is faster.
Perhaps Elance could add more features that really can benefit us as a freelancer? Let’s see..
What I am waiting for is a mobile tracker feature which isn’t available on the app. If Elance could provide that, THAT should be greater ! (we might be able to work and track our time while we’re on the car, LOL)
Download Elance App HERE
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  • Odesk App
Cost: Free
Requirements: Compatible with iPhone, iPod touch, and iPad. Requires iOS 3.2 or later
Nearly no different than Elance. The only thing is that we can access our team room (if we have a team on Odesk) and go chatting with the team. But, I tried this feature and never WORKED!
But, there’s one additional point, Odesk app helps a lot to reply and send message easily while we’re mobile. Since Odesk doesn’t have email direct reply feature, it can save our time to just open the app then reply the message compared than having to access Odesk website by using mobile phone  One thing about Odesk website, it’s funny that we can get client’s message on our email but we can’t reply directly. Instead of clicking reply tab, we must click the link that will direct us to Odesk website version (Seems like it’s loading forever when you’re on mobile device)
Download Odesk App Here
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  • iFreelancer
Cost: Free trial for 30 days then based on subscription to access the full features.
Requirement: Compatible with iPhone, iPod touch, and iPad. Requires iOS 3.0 or later
Job post streaming app where you will get information about new, up-to-date job posted on major best outsourcing websites.
This is great to make us alerted every time there’s a job match to our qualification shows up. We can set notification to inform us whenever our wished job criteria arises.
Download iFreelancer Here
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  • Paymo.Biz
Cost: Free — full access will need subscription of Paymo.Biz web based service.
Requirements: Compatible with iPhone, iPod touch, and iPad. Requires iOS 3.0 or later
I do have Paymo biz account and I tried using their service. Web-based app is awesome and very simple to use.
This app should be better. Many times it crashed in time logging, and kept hang for minutes.
I have never been able to create invoice either, I don’t know what’s wrong.
Hope that Paymo Biz will consider to update and fix all the bugs.
Actually, if it works well, Paymo Biz app will become my first choice of mobile time tracking and management app.
Download Paymo Biz HERE
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VA- A Career With Your Daster – Online Seminar by Virtary

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Jakarta, 27 July 2011

Virtary will conduct a free online seminar on August 10, 2011 from 11am – 12pm WIB, Jakarta time to disclose all about virtual assistant business as a highly promising profession to all Indonesian stay-at-home moms and housewives. 

Virtual assistant (VA) is a years old profession that has been very popular in many countries and helped a lot of people by giving them an opportunity to enjoy working from the corner of their own home. This online seminar will help Indonesian women to understand what virtual assistant is and how to start working in the field by one hour discussion plus training and Q&A section presented as a complete guide for VA start-up. 

The event was tagged with VA- A Career With Your Daster to represent the life-changing job and flexibility achieved by being a virtual assistant, a career that can be done while wearing a daster (Indonesian nick name for women’s house dress). 


Event details:

*Seminar Title:  VA- A Career With Your Daster

*Hosted by:  Virtary team

*Speaker: Virtary founder, Rieni Santoso

*Date: Friday, 12 August 2011, 11am – 12pm WIB (Jakarta time)

*Topics :

-What is virtual assistant

-How to start working as a VA

-Where the clients come from




How to attend:

Participants should have:

-Internet access

The event will be held in Virtary conference room created by using instant messenger service, so a ready internet connection to access the conference room will be required. 

-Indonesian women ONLY – housewives and stay-at-home moms will be prioritized. 

-Active Facebook and Twitter account 

Interested participants who fulfill the above qualifications may contact below Virtary team immediately.




VA-A Career With Your Daster will become the first of another six online seminar series for Indonesian women hosted by Virtary in 2011, another seminar theme for college students will also be held at the the next online seminar schedule.




1 Javier Ideami Presents Posterini, New Facebook Free Poster App – Say it with a Poster!

Our today’s guest is a multitalented artist from Spain whose expertise lies in both artistic (painting, photography, filmmaking, design and music) and technical fields. He’s a renowned tycoon in his field of specialization. It is with great pleasure to introduce one of my clients in the virtual world, Javier Ideami.

He is the founder of Ideami Studios (caters combination of art and technology projects), Ewidi, (an online social network), co-founder of Flaii (software Company in California) and RAN creative group.  He is also a successful director, screenwriter and filmmaker. He started to win an award in cinematography on 2005 and has continuously won various awards throughout the years. Recently, he received an award for the film he directed entitled “Long Goodbye”. Also another award winning is a film “Erase Love” shot taken in Bali, Indonesia.

Javier Ideami also shares his knowledge and expertise by teaching masterclasses  in arts and technology and attending conferences around the world.

Having so many achievements, I find it hard to pick the best words to describe him since every single flowery word I can think of seems not enough. I can always say his mind is as beautiful as his films and photography. He’s a man who excels in every field he chooses. I am full of admiration in his creation and masterpiece. In fact, every time I see his profile in the internet or heard news about his accomplishments and awards he won, like the one in he filmed here in Indonesia, I always feel glad  that I was given a chance to know who has valuable contributions in different parts of the world.  And to him… I will forever be grateful.

Today, Javi (that’s what I called him) will inform us about his new project that has just been launched last month. A new Facebook FREE app called Posterini, a creative idea that I think really worth to try. it’s fun and really fantastic app that anybody on Facebook can easily use.

va indonesiaQuestion:

Hi Javi, congratz for your new Facebook app. Could you give us more information about Posterini and perhaps tell us a story of the idea behind the app making?


Posterini is a new App that integrates visual creativity with unique locations to deliver your news, events, thoughts or yourself in the most original way.

It is available both:

inside facebook
outside facebook

A good thing about Posterini is, it is FREE and it does not require any kind of registering neither remembering any password.


Do you have any message that you’d like to outreach by creating this app?


Yes, off course.

The message of posterini is simple.

Nothing beats the power of image and word together.

Posterini allows people to announce their news, thoughts, events or themselves with visual creativity, movie posters, magazine covers and other fun variations and then showcase their creations in a tropical paradise, a cinema, a shopping mall and other fun and unique locations to evaluate how their message feels in different contexts.

If an image is worth a thousand words, how much is a Poster worth? 🙂

Image and word together take our messages to the next level


Wow ! It must be a great app! What exactly fun things that we can do with this FREE app?


Basically there are some uses of Posterini, like
* Tell your loved one what they mean with a Poster
* Gather participants for your events motivating them with a Poster
* Experiment ideas for your next film through Poster Design
* Become the star of your own magazine with a few clicks!
* Unite image and words to create powerful memories of your holidays and experiences
* Let the world know what you think in the most effective way which words or images alone can’t reach
* Brainstorm ideas in groups through Poster experimentation
* And so much more.. If images and words are so powerful, where can’t they reach together? 🙂

What makes Posterini unique is that you can create a great result in seconds by using the templates provided or you can use the customizing areas to fully personalize the entire product which can truly create very useful posters and creations for professionals and non professionals of different markets.

Here are some examples of Posterinis:

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Well, guys!

I have tried this free simple Facebook app and created my own magazine poster. Please don’t laugh 😀

Here’s the result:

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It’s easy to share on Facebook, save image on our computer gallery or tweet the link on Twitter.

Pssst….. Some friends thought that I was really in ‘a magazine’ LOL

So, if you want to create your own poster and surprise all your Facebook friends,

Click here to go to the app on Facebook and SAY IT WITH POSTER!



virtual secretary indonesiaAbout Javier Ideami
Javier Ideami is an award winning multidisciplinary artist and entrepreneur who has been blending art and technology for years through his artistic creations, technology ventures and other innovative projects around the world. Being passionate about education, his creativity and art masterclasses have been successful in many countries. His energy, knowledge, passion and enthusiasm have made him a successful motivational speaker, team building event organizer and tutor for a variety of events. He believes strongly that every human being is an artist of life, a miracle whose potential is only limited by our imagination. Some of Javier Ideami´s works can be found at his website




Miles Away Yet Virtually Connected

Our today’s guest is a person I know for over 4 years, a good motivator, my business advisor and a successful entrepreneur from South Korea. Kim Ik lives in Seoul Korea with an established business engaged with importing various school items. He has been constantly dealing with international manufacturers from different countries particularly in China, Vietnam and other parts of Asia.

When I was aspiring to be a manufacturer agent for Indonesian manufacturers way back 2007, I met Mr. Kim (that’s what I use to call him) through a website. I can hardly remember what website was it since I joined more than 20 sites at that moment (LOL). Whether it’s Alibaba or other B2B portals, I am grateful to have met him. I gathered information on Indonesian manufacturers and look for business opportunities in Indonesia for him. That is where our harmonious relationship started and continuously growing through the years. We keep in touch through Skype until now.

Culture and language has never been a problem between us. In fact, it became a source of interesting conversations and additional knowledge to learn. He is also my personal Korean language instructor (free of charge). It is also amazing to know that he speaks English fluently knowing that it is not his first language. He has shared the beauty of South Korean cultures and traditions. Although he travels a lot in China and various Asian countries, he always spends sometime to sit back and appreciate the beautiful weather of Korea, enjoy the reliably high internet speed (arrrghh…I’m green with envy), delightful Korean delicacies (I’m starving), as well as the friendly and organized people of Korea.


As an importer of school items, your business requires you to deal with other countries’ manufacturers producing your items as an OEM project, how do you manage communicating with them? Has language ever been a problem?


Well, I usually use English to communicate. Communications has never been a problem for me. If I went to the countries where I couldn’t get someone that can speak English, then I would get a translator service. I have someone also in China that has been working with me for years, he’s a good translator, native Chinese but speaks Korean fluently.


How did the internet serve as a tool to support your daily business activities?


It was about… I think more that 15 years ago, I started using email and web fax to communicate with other country’ partners. Using internet is surely one cost effective solution, its fast and real time access also enables us to communicate with business partners at anytime anywhere. Especially with Skype, it’s easier to contact people abroad.


Why don’t you want to have a website for your business? May I ask for your reason/s?


It’s not that I don’t want to have a website, but uploading and updating data will make me get a headache, LOL. Although the production for my product is done overseas, my target sales is local market, where most websites will use Hangeul characters and platform. I believe that if I decided to build a website, then I might not be able to use international programmer’s service as it won’t be too efficient.


How do you find B2B portals helpful to your business?


It might be good for references only. Most of the time, I found it doesn’t really work. I prefer to have a direct approach to the manufacturers, it’s more secure. I joined some of B2B portals just to see if there’s interesting items that I can purchase or qualified manufacturers that can produce my items, but I don’t really rely on the website for my business.


About Kim Ik:

Kim Ik is school items importer living in Seoul Korea. He imported student shoes (Korean students must wear this type of shoes when they were in the class room where sport shoes will only be used for outdoor activity), school stationeries and bags for Korean market. He’s been doing the business for years and has built a very good relationship with manufacturers, mostly in Asia.

Mountain climbing, jogging and his dogs are some of his favorites 😀